Department of Homeland Security – I9 Employment Eligibility Verification update.

July 24, 2017

The Department of Homeland Security, has updated their I9 – Employment Eligibility Verification.

Effective September 18th 2017, all employers are obligated to utilize the new form. Failing to comply, may result in burdensome fines and penalties, not to mention the hassle of dealing with the aftermath.

For ease of reference download the new form click here.

Note: The revised form must have a revision date of 07/17/17 N.

Retaining Form I-9

Employers must have a completed Form I-9, Employment Eligibility Verification, on file for each person on their payroll . Employers must also keep completed Forms I-9 for a certain amount of time after their employees stop working for them.

Once an employee no longer works for the employer, the employer must determine how much longer to keep the employee’s Form I-9.

Retaining Form I-9

To calculate how long to keep an employee’s Form I-9, enter the following:

1.  Date the employee began work for pay1. ________________________
      A.  Add 3 years to the date on line 1.    A. ______________________
2.  The date employment was terminated2.  _______________________
     B.  Add 1 year to the date on line 2.     B.  _____________________
3.  Which date is later; A or B?3.  _______________________
      C.  Enter the later date.     C. _____________________

The employer must retain Form I-9 until the date on Line C.

Bookkeeping Depot

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